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What are the benefits of time and attendance software?

Revolutionise the way you manage employee time and attendance with People HR’s timekeeping software. Not only will you be able to closely monitor how effectively business time is being used, but you’ll give your employees a simple way to clock in everyday. Giving them more time to focus on the things that really matter. 

Your timesheets will be automatically populated by one of our contemporary and cost-effective clocking in solutions. But if you want to take it one step further, you can even log time on specific projects and tasks. And with a powerful reporting suite on hand, you’ll be able to gain valuable insights into how your employees' time is being utilised.

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Key features of our time and attendance software

Transform the way you capture and manage employee attendance. Our time-saving features empower employees to accurately populate their timesheets with their phone, or with one of our many other innovative timekeeping solutions.

Feature Listing
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Clever, cost-effective timekeeping codes

Our unique 6-digit employee codes or QR code clocking allow employees to only log time when they are at work. This clever solution is simple, efficient and cost-effective.

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Virtually log time on projects

Allow employees to manually type their time in/time out. Alternatively, you can use the clock icon to automatically record the time they spend on specific project.

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Auto-populated timesheets

Automatically populate timesheets with data by using any of our time saving methods when your employees clock in or out.

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Payroll time and attendance

All timesheet data collected in People HR can also be used to calculate variable pay elements like overtime or shift working.

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Integrate existing time and attendance software

Is your attendance system working perfectly already? Integrate it through our flexible API and streamline reporting with all your employee management information in one place.

Flexible timesheets for all rotas

Quickly and easily create timesheets for all working patterns, with our time and attendance software solution.

You can specify working hours and days, as well as ‘Week On Week Off’ shift patterns. Our software will even automatically calculate pro rata entitlement, so payroll isn’t such a complex task.

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Integrate time & attendance  with your other business software

We’ve teamed up with some of the most popular applications which will help you to automate even more routine HR tasks. Make HR even faster and easier by browsing our integrations directory below, to discover which systems connect with People HR’s time and attendance software.

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Access Payroll
Access Payroll
Payroll
Payfit Carousel Logo
PayFit
Sage
Sage Payroll
Payroll
Access Payroll Services
Access Payroll Services
Payroll
ADP 300 86
ADP
Payroll
Access Learning
Access Learning
Learning Management System
Glassdoor 300 86
Glassdoor
Applicant Tracking Systems
Google Docs Logo 300
Google Docs
Productivity
Zapier 300 86
Zapier
Productivity
Word Excel 300 86
Word and Excel
Productivity
Slack 300 86
Slack
Productivity
Rotacloud 300 86
RotaCloud
Time Tracking
Thymometrics
Thymometrics
Employee engagement
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Live & automated time and attendance software

People HR’s software helps businesses everywhere improve productivity and effectively manage employee time and attendance with real-time data feeds. We provide many flexible ways to accurately track time and populate timesheets, with tailored attendance management solutions that suit your businesses needs.

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Accurate clock-ins with biometric timekeeping

Clocking in and clocking out is a tried and tested time and attendance system. But with new times, new attendance software is needed. That’s why with People HR’s time and attendance software, employees can automatically record clock-ins and clock-outs in a number of ways:

  • By tapping in and out physically
  • With a QR code
  • Virtually via the People HR mobile app
  • Automatically with Geo Sensing on location
  • Or by using biometrics
Mobile app
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Review & authorise attendance with ease

A full authorisation process is embedded in People HR’s time and attendance software. Managers can review and authorise employees’ time-tracking to verify attendance data is accurate at all times. So you have full visibility of who is using their time effectively, and you can take proactive steps to plan with those who aren’t.

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Discover powerful time and attendance insights

Real-time detailed attendance data is fed directly to People HR's powerful reporting suite regularly. You’ll be able to see an in-depth analysis of how employees utilise their time, including exportable graphs and charts that visualise attendance and prompt discussions. And with actionable insights at just the click of a button, our time and attendance system will ensure reporting will never have to be a chore again

HR reporting
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In-built Bradford Factor scoring

Automatically calculate the impact of short, frequent and unplanned absences caused by persistent lateness. Manage the disruption they cause by providing employees with targeted time and attendance support.

Performance management

What customers say about our time and attendance systems for small businesses

Greater understanding of employee demographics
"People HR has given me a great understanding of employee demographics, and I’m starting to identify patterns and trends."
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Ascot RacecourseAscot Racecourse
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User friendly and has been really well received
"People HR is very user friendly and has been really well received in our organisation. The support team are very quick to help. I would recommend it!"
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Christ Church London HRChrist Church London HR
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Create a compliance snapshot for the entire company
"I wanted to create a compliance snapshot for the entire company, so that we were ready for the CQC inspection."
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AB MedicalAB Medical
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No more manually processing
"Employees can access and edit their own personal records, and things like timesheets are integrated with payroll, meaning no more manually processing end-of-month payslips."
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1st Technologies1st Technologies
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Time and attendance software FAQs

Time and attendance is the process of tracking work hours to monitor late arrivals, early departures, time taken on breaks, as well as planned and unplanned absences. This is important because employee punctuality and attendance are vital to business productivity. On the other hand, poor timekeeping and absenteeism can result in operational failures and spiralling costs. If you do not accurately track employee time and attendance it could also result in: 

 

  • Under or over staffing 
  • Scheduling and rota failures 
  • Time theft (in the form of extra paid holidays or hours) 
  • Non-compliance with the law  
  • Payroll errors, and more

Keeping track of time and attendance manually is a tedious data-entry overhead. It makes it impossible to make informed decisions in real-time. And reporting on the data is also time intensive and error-prone. Switch to time and attendance software and you will be able to: 

 

  • Create dynamic rotas to suit any schedule 
  • Enable employees to clock in and out on a computer, mobile device or time clock 
  • Automatically populate timesheets
  • Streamline time-off requests and approvals
  • Accurately calculate variable pay elements
  • Generate in depth reports on time and attendance with actionable insights on how you can improve profitability

Unplanned absences can last anywhere from a few minutes to a number of days or many months. Persistent lateness can often be more disruptive than short spells of sickness. The Bradford Factor takes this into account and provides HR professionals with a way to measure the impact on the business. 

 

The calculation is: E² x D = Bradford Factor 

 

Where E is the number of instances of absence and D is the total number of days absent in a 52-week period. The lower the score, the better. Scores over 200 typically require investigation and intervention.

 

Calculating accurate Bradford Factor scores for employees is much easier when your business uses automated data capture systems, and time and attendance software. The best time and attendance software also helps you identify management strategies to help employees reduce their scores.

Things that small businesses should consider when choosing a time and attendance system include whether the software:

 

  1. Has been designed by HR experts and built by specialist software developers? 
  2. Is cloud-based to help lower the cost of ownership whilst improving your data security?
  3. Can be set up easily without expensive implementation?
  4. Integrates seamlessly with other business applications?
  5. Supports a range of clock in/out data capture options?
  6. Can be customised to facilitate your HR processes and procedures?
  7. Offers flexible pricing plans that will scale with your business?
  8. Provides customer support if required?
  9. Continues to be developed with regular new releases?
  10. Has similar companies in its customer base?

More than 7000 small and growing businesses chose People HR to help them manage time and attendance. The software is proven to: 

 

  • Significantly reduce administration overheads 
  • Accurately capture data  
  • Facilitate advanced rota planning 
  • Improve workforce planning 
  • Automate Bradford Factor scoring 
  • Prevent time fraud 
  • Reduce the cost of absenteeism 
  • Generate insightful analysis and reports 
  • Keep employee data safe and secure

The best way to get started with People HR’s time and attendance software is to take a free trial. People HR is cloud-based so you don’t need any in-house IT support, and whenever you log in you’re always accessing the latest version of the software. There’s nothing to download, nothing to install, and you can access your entire HR system via any browser on any device. It couldn’t be simpler!

Talk with an expert

If you need advice we are always here to talk. Just fill in the form below and one of our HR software experts will be in touch straight away.