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What are the benefits of our absence management software?

People HR’s software delivers efficient absence management solutions so you don’t have to. All employee absences will be in one secure place, so you can manage staff and solve problems effortlessly. 

Whether you’re a growing enterprise or a small business, our software is built to suit you. We have countless integrations, insights into your employee behaviour and sick leave, as well as built-in Bradford Factor scoring. No matter the solution you need, our absence management software has the answer!

4 min demo

Absence management software key features

Our employee absence management solutions will transform the way your business handles all kinds of leave. It supports accurate absence tracking, automated management tasks, compliance with HR legislation and much, much more.


Easy-to-use Absence Planner

View each employee’s absence record on an easily accessible calendar. With just a glance, you can see all of their historical absences, as well as any upcoming leave.

Automated timesheets & absences

Automate all of your timekeeping procedures, from automated data capturing to easy to set up absence ‘approval rules.’ You’ll be able to closely monitor absences whilst also saving time.

Customisable absence reasons

Create a list of reasons for absence so it's quick and easy to record them. You can even run detailed reports on ‘absence types’ including holidays, sickness, and TOIL etc.

Compliant return to work procedures

Make an employee’s return to work easy . Our absence management software guides you and your employees through fit notes, return to work interviews, self-isolation and more.


Absence heat maps

Absence heat maps are a powerful, visual way to start conversations with employees about their absences. Together, you can then create a plan to improve their attendance and timekeeping.

Integrate absence management with your other software

Absence management touches all areas of your business. We have an extensive directory of ‘out of the box’ integrations to connect your business software and automate all of your HR processes from end to end. Alternatively, you can use our open API to create your own integrations for cross-platform data sharing.

View all integrations

Access Payroll
Access Payroll
Sage Payroll
Access Payroll Services
Access Payroll Services
ADP 300 86
Access Learning
Access Learning
Learning Management System
Glassdoor 300 86
Applicant Tracking Systems
Google Docs Logo 300
Google Docs
Zapier 300 86
Word Excel 300 86
Word and Excel
Slack 300 86
Rotacloud 300 86
Time Tracking
Employee engagement

Easily approve time-off & manage your busy periods

Our absence management software enables employees to submit their holiday request from anywhere, on any device. Any leave requests are instantly sent to managers for approval, along with insights as to other clashing planned absences for that day. 

At People HR, we know how crucial busy periods are to productivity and profitability. With our absence management solutions you can lock days to prevent any problems arising. And you can create rules to automate holiday requests, giving you more time to focus on other essential HR tasks.

Mobile App
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Person using HR software for recruitment

Get full absence visibility with the People HR Planner

The first screen of our absence management software gives you all the essential information you need at a glance.  Our intuitive dashboard lets administrators and managers see:  

  • Each employee’s planned absences, including existing staff booked holidays and leave of absence requests. 
  • When their absences occurred and why. 
  • How many unplanned absences have occurred.
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Easy integration with your rota management software

Our absence management software is designed to automate time-consuming manual HR tasks. Which is why we have made it easy for you to integrate it with your rota management software. Meaning you can easily update and manage shifts around planned absences, so you no longer have to update two different systems. Reducing the risk of mistakes and unhappy employees.

Software Integrations
Team making data informed decisions
Man sitting at a computer using hr software

Stay HR compliant when it’s most important

It’s important that you track sickness, manage how it impacts your business, and comply with HR legislation. Our leave of absence software helps by: 

  • Giving managers a smart way to manage all types of absence. 
  • Supporting employees with a stress-free way to upload and track all required documentation. 
  • Guiding all parties through the return to work process in compliance with your HR procedures.

Bradford Factor Scoring gives you complete control of unplanned absences

Short, frequent and unplanned absences can be very disruptive to a company, especially a small business. Our absence management system has a built-in Bradford Factor scoring mechanism to help you automatically calculate these kinds of absences. Keeping you aware of employees’ unplanned absence trends as they develop, letting you know if occupational health support is required.

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Team discussing HR software solutions

Manage excessive absences with explosive reports

People HR’s absence management solutions gives you the power to look for trends in attendance and time-keeping behaviour. With our software you’ll gain a custom report writer that helps tell you the story of:  

  • Each employee’s pattern of absence.
  • The impact of absences on the business. 
  • How managers are dealing with absences.
  • Which managers are failing to follow-up effectively.
Explosive Reports

Absence management software FAQs

Absence management software allows you to automatically record, monitor and report on trends in every employee’s attendance behaviour. The best absence management software will also: 

  • Allow your employees to self-serve on leave-related issues 
  • Identify excessive absenteeism and persistent issues with time-keeping 
  • Support managers to use absence data analysis to improve outcomes for employees and the business
  • Ensure the business remains HR and GDPR compliant. 

If left unmanaged, the operational and financial costs of staff absences could spiral out of control. Developing processes and procedures for planned absences such as holidays or doctors appointments will help your business maintain it’s necessary productivity levels whilst ensuring employees do not burn out. However, the way your company manages unplanned absences can make or break your business. Particularly in the post-pandemic world.  (Absenteeism cost UK businesses £14billion in 2020!) So keeping track of all types of unplanned absences is important to help safeguard your business. 

Employees take time off work for all sorts of reasons. From annual holiday entitlement to short-term illness, or sometimes for longer-term health related requirements. Managing these absences is essential to ensure your business doesn’t stop when employees are not at work. It’s also important that in the case of sick leave, your business is compliant with HR law whilst supporting employees’ health needs.


Absence management is your company’s approach to avoiding disruption and reducing absenteeism. HR software can help you deliver a consistent, automated approach to the processes and procedures required to manage staff absences effectively.

Absence management software will help you significantly reduce absence-related administration through automation. Other benefits include: 

  • Simplifying absence management tasks to further reduce management overheads 
  • Calculating the true cost of absences to the business 
  • Reporting absence trends that need to be addressed 
  • Reducing absence-related payroll errors 
  • Rescheduling rotas and workloads efficiently 
  • Supporting employee health and wellbeing 
  • Reducing negativity towards absent colleagues 
  • Demonstrating fairness and compliance as an employer 

Cost-effective and accessible, People HR software is specifically built for small and growing businesses.  But it’s wide functionality and built-in HR expert guidance makes it a suitable Human Resources Information Systems (HRIS) for much larger organisations in a range of sectors. From manufacturing to retail, to not-for-profits and ICT providers, Our, customer base is over 7000 companies strong and growing daily. 

Yes. At People HR, we know that our customers rely on us as an important part of their record keeping and business processes. We recognise the need for tight security at a very technical level. In virtually all deployments, our cloud-based HR software improves client’s data security and helps them achieve compliance with their mandated risk management frameworks. 

Our security standards > 

People HR is a highly cost-effective solution with pay monthly and pay annually pricing options. Making it readily accessible for businesses large and small. It’s cloud-based so it couldn’t be simpler to set up and get using. And our ‘out of the box’ integrations and dedicated API allow you to connect all your HR and business systems for seamless, cross-platform data sharing.

To get started with our People HR software, check out our 4 minute video tour. It will guide you through some of the most powerful and useful features of our HR software and mobile HR app. Then start your free trial and see for yourself how easy it is to use. No credit card required.

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