What is HR self service?

HR self service portals and software provide your employees with the power to oversee their own HR data, manage their holiday and sickness requests, and conduct simple HR tasks by themselves using HR software. In your business, an employee self service portal will save time, reduce errors and ensure compliance.

Watch a recorded demo
Artboard 3 Copy 19
Benefits Of hr Self Service Portal

What are the benefits of a HR self service portal?

A HR self service portal helps your employees, and ultimately the entire business, become more self-sufficient. If your business is growing and you have lots of HR administrative tasks, then you need to ensure your people and managers have the necessary staff management tools in place.

With an employee self service portal, you’ll have the confidence that your data is secure, your employees are connected and your company is compliant. And that’s just the start! Here are the top benefits of a HR self-service software:

  • Boost employee engagement and reduce staff turnover
  • Reduce HR admin and save time
  • Minimise risk and data errors
  • Be HR compliant
  • Increase employee wellbeing
Start your free trial

HR Self Service Software Key Features


Document management

Store and access important HR documents such as contracts and handbooks with our digital filing tool. You can facilitate document signing with an audit trail; the best bit is that it's paperless, so no more unnecessary printing, scanning or filing!


Centralised records

Flexibility to collect the information you need from your employees using Logbooks, a form building tool. Create forms and store their results against employee records within People HR; great for employee satisfaction surveys and onboarding!


Automate tasks

Admins can set up tailored, automated workflows for employees to complete such as onboarding & offboarding processes. This allows a consistently smooth, simple employee experience, with time saved from the get-go.


Absence management

Employees can view their leave balances and request time off work from any device. Admins can manage their teams leave requests, timecards, and unplanned absence, all in one place.

Integrate self service with your other software systems

We’ve teamed up with some of the most popular HR and business applications to help you automate even more routine tasks, making HR even faster and easier. Browse our integrations directory below, to discover which systems connect with Access People HR.

View all integrations

Access Payroll
Access Payroll
Payfit Carousel Logo
Sage Payroll
Access Payroll Services
Access Payroll Services
ADP 300 86
Access Learning
Access Learning
Learning Management System
Glassdoor 300 86
Applicant Tracking Systems
Google Docs Logo 300
Google Docs
Zapier 300 86
Word Excel 300 86
Word and Excel
Slack 300 86
Rotacloud 300 86
Time Tracking
Employee engagement
Mobile Hr Self Service Portal In Use

Mobile HR self service access from anywhere

The People HR mobile app gives your employees easy access to the self service portal from anywhere. Whether your people are working remotely, on the front line or out on the road, they can carry out HR tasks such as requesting leave, accessing and updating their HR and personal information.

Learn more

Consistent onboarding, every time

HR self service helps manage your vacancies and potential candidates directly from the portal. Candidates can apply for your job vacancy, carry out a video interview and upon getting the job, commence their onboarding – all from their personal device. And with eSignatures, they can sign the relevant documentation such as contracts and Right to Work without the need of paper, printers and scanners.

With our effortless employee self service portal, your new starter can receive friendly welcome emails and notifications to guide them through their induction. Including automatically sending a welcome pack, questionnaire, policy documentation, a video tour of your office, as well as reminders about those all important tasks such as inputting their bank and emergency contact details.

Learn more
New Employee Onboarding with self service hr
Team making data informed decisions

Automate and interact with your HR tasks

Ripple® is the name of our trademarked workflow management software, an integral part of employee and HR self service. Using Ripple®, you can delegate tasks to others automatically. Such as updating their details, checking their holiday entitlement or uploading vital HR documentation. This allows you to spend less time on HR admin and more time on the day job.

For effective business automation, Ripple® can be used in two ways:

1. Automated ripple® - which as the name suggests, runs set HR tasks in the background without you having to do anything; and

2. Interactive ripple® – which gives your people a fully interactive digital experience when onboarding, offboarding and going through a change in circumstances i.e. a promotion or joining a new team.

Learn more

Stay on top of HR compliance

HR compliance is an ongoing concern for all businesses, with GDPR rules and ever changing data regulations always on the horizon. With HR self service software, you’ll never miss a vital step in your HR processes again, ensuring your business is fully compliant. With our self-service HR software, you’ll also have:

  • Control over employee & admin access to sensitive records 
  • A full audit trail of changes
  • Easy creation of employee forms 
  • Confidence in our data security credentials
Learn more
Artboard 3 Copy 23
Artboard 3 Copy 16

Engage your people

Employee engagement is an essential part of employee retention and wellbeing, and using a HR self service portal can ensure that both your people and HR are fully engaged. Using People HR automated Ripple® tasks, you can ensure that your employees are using the portal to schedule regular annual leave to prevent burnout and holiday hoarding.

You can also keep your employees up to date and engaged with push notifications regarding business news, policy changes, and by showing employee recognition with our clever employee appreciation tool, Thanks.

Learn more

Our Pricing


Transparent, monthly, no surprises and great value. Choose from standalone HR Software, or add Payroll Software for seamless workforce management.



Per employee, Per month

Free 14 day trial



Per employee, Per month

Free 14 day trial



Per employee, Per month

Free 14 day trial

HR self service FAQs

HR self service software is a digital or online tool that allows employees to complete their own HR tasks, update data and read company information of their own volition. Not only will this reduce time spent by HR on minor employee tasks, but it will improve employee engagement and reduce errors across HR processes.

An employee self service portal is an online, cloud-based HR portal that gives your employees access to their HR and payroll data. With a self-service HR portal, employees can request holidays, view policies, edit their details, and check their pay online. With our mobile app, the portal can be accessed from anywhere as long as they have an internet connection. Find out more about it in our guide: What Is Employee Self Service (ESS) & How Does It Work?.

Once you’ve done your research on HR self service software, it’s time to get started with implementation. If you’ve decided that Access People HR software is the best for your business, our free trial is the crucial first step in assessing what size software and price you need. The best part is that there’s nothing to download, nothing to install and you’ll have our HR experts on hand to help when you have a question

The cost of HR software varies greatly, depending on your business sizes and specific needs. It’s important to do your research to find the package that best suits you. At People HR, we believe in transparent pricing, which you can view on our HR software pricing page. You never have to pay for users or functionality you don’t need, and you can scale up or down when needed. Not only that, you can start with a free trial to see if it’s the right choice for you, first.

The adoption of HR self-service may require a period of adjustment for some businesses. Common problems include – a poorly trained team, a lack of engagement and an increased risk of error. However, these issues can be mitigated when you partner with a reputable HR software provider who provides adequate training and support. Read more on overcoming problems with HR self service.

Talk with an expert

If you need advice we are always here to talk. Just fill in the form below and one of our HR software experts will be in touch straight away.